Privacy Policy
Last updated: 01/02/2026
1. Introduction
The V8 Collective is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us, including when you visit our website, sign up for membership, attend events, or communicate with us.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
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2. Who We Are
Business name: The V8 Collective
Type: Business networking club
Contact email: info@v8-collective.com
Website: www.v8-collective.com
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3. Information We Collect
We may collect and process the following personal data:
• Full name
• Email address
• Phone number
• Business name and role
• Billing and payment information
• Event attendance details
• Communication preferences
• Any information you provide when contacting us
Payment details are processed securely by third-party payment providers. We do not store card details ourselves.
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4. How We Use Your Information
We use your personal data to:
• Manage memberships and subscriptions
• Process payments and invoices
• Organise and deliver events and experiences
• Communicate important updates and event information
• Send marketing communications (where consent is given)
• Improve our services and website
• Meet legal and regulatory obligations
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5. Legal Basis for Processing
We process your personal data under one or more of the following lawful bases:
• Contractual necessity – to provide membership services
• Consent – for marketing communications
• Legal obligation – accounting and regulatory requirements
• Legitimate interests – running and improving The V8 Collective
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6. Marketing Communications
You may receive emails about events, offers, and news relating to The V8 Collective.
You can opt out at any time by:
• Clicking the “unsubscribe” link in emails
• Contacting us directly
We will never sell your data to third parties for marketing purposes.
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7. Sharing Your Information
We may share your data only with trusted third parties where necessary, including:
• Website and hosting providers
• Payment processors
• Email and CRM platforms
• Event partners (only where relevant to attendance)
All third parties are required to handle your data securely and lawfully.
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8. Data Storage & Security
We take appropriate technical and organisational measures to protect your data against loss, misuse, unauthorised access, or disclosure.
Your data is stored securely and only retained for as long as necessary for the purposes outlined in this policy or as required by law.
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9. Your Data Protection Rights
Under UK GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, please contact us using the details below.
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10. Cookies
Our website may use cookies to improve functionality and user experience. You can manage or disable cookies through your browser settings.
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11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
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12. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Email: info@v8-collective.com
Accessibility Statement
Last updated: 01/02/2026
1. Our Commitment
The V8 Collective is committed to making our website accessible to as many people as possible, regardless of ability or technology. We aim to ensure that everyone can access information about our membership, events, and services.
We are continually working to improve the accessibility and usability of our website.
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2. Accessibility Standards
We aim to make our website accessible in line with the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA, wherever reasonably possible.
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3. Accessibility Features
Our website includes the following accessibility considerations:
• Clear and readable fonts
• Logical page structure and headings
• Sufficient colour contrast where possible
• Keyboard navigation support
• Compatibility with common screen readers and browsers
• Responsive design for different screen sizes and devices
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4. Limitations
We are aware that some areas of the website may not yet be fully accessible. This may include:
• Third-party tools or embedded content
• Older pages or media content
• Certain interactive features
We are actively reviewing these areas and will improve accessibility where feasible.
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5. Feedback & Contact
If you experience any difficulty accessing our website or have suggestions for improvement, we would love to hear from you.
Please contact us using the details below and include:
• The web page or feature you experienced difficulty with
• A brief description of the issue
Email: info@v8-collective.com
We will aim to respond within a reasonable timeframe.
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6. Alternative Access
If any content is not accessible to you, we will do our best to provide the information in an alternative format upon request.
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7. Ongoing Improvements
Accessibility is an ongoing process. We regularly review our website and content to improve accessibility and usability for all users.
Terms & Conditions
Last updated: 01/02/2026
1. Introduction
These Terms & Conditions govern your use of The V8 Collective website and your membership with The V8 Collective. By accessing our website, purchasing a membership, or attending our events, you agree to be bound by these Terms & Conditions.
If you do not agree, you must not use our services.
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2. About The V8 Collective
The V8 Collective is a subscription-based business networking club for business owners with an interest in motorsport. Membership provides access to networking events, motorsport experiences, hospitality, and related services.
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3. Membership
• Membership is available to individuals aged 18 or over.
• Membership is personal and non-transferable.
• We reserve the right to accept or refuse membership applications at our discretion.
• Membership benefits may vary depending on availability, venue, or event partner restrictions.
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4. Subscription & Payments
• Membership fees are charged on a subscription basis (monthly or annually, as specified at sign-up).
• Payments are processed securely through third-party payment providers.
• Prices are subject to change, but any changes will be communicated in advance.
• Failure to make payment may result in suspension or termination of membership.
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5. Cancellations & Refunds
• You may cancel your subscription in accordance with the cancellation terms provided at sign-up.
• Refunds are not guaranteed and are issued at our discretion, unless required by law.
• Event tickets, track days, and hospitality experiences may be non-refundable due to supplier commitments.
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6. Events, Track Days & Experiences
• Participation in motorsport activities is voluntary and at your own risk.
• Members must comply with all safety instructions, venue rules, and organiser requirements.
• We are not responsible for injury, loss, or damage resulting from participation, except where caused by our negligence.
• Certain experiences may require additional waivers, licences, or insurance.
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7. Member Conduct
Members agree to:
• Behave professionally and respectfully at all events
• Not engage in unsafe, illegal, or disruptive behaviour
• Follow instructions from staff, marshals, and venue operators
We reserve the right to suspend or terminate membership without refund for misconduct.
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8. Intellectual Property
All content on the website, including text, images, branding, logos, and materials, is the property of The V8 Collective or its licensors and may not be used without written permission.
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9. Website Use
You agree not to:
• Misuse the website
• Attempt unauthorised access
• Upload harmful or malicious content
We do not guarantee that the website will be error-free or uninterrupted.
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10. Limitation of Liability
To the fullest extent permitted by law:
• We shall not be liable for indirect or consequential loss
• Our total liability shall not exceed the amount paid for membership in the preceding 12 months
• Nothing in these Terms limits liability for death or personal injury caused by negligence
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11. Privacy
Your use of our services is also governed by our Privacy Policy, which explains how we collect and use personal data.
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12. Changes to These Terms
We may update these Terms & Conditions from time to time. Continued use of our services constitutes acceptance of the updated terms.
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13. Governing Law
These Terms & Conditions are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
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14. Contact Details
For questions regarding these Terms & Conditions, please contact:
Email: info@v8-collective.com
Refund Policy
Last updated: 01/02/2026
1. Overview
This Refund Policy outlines the circumstances under which refunds may be issued by The V8 Collective for memberships, events, and experiences.
By purchasing a membership or booking an event with The V8 Collective, you agree to the terms set out in this policy.
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2. Membership Refunds
• Membership fees are non-refundable once the membership period has commenced.
• If a cancellation request is received at least 14 days (2 weeks) in advance of the next billing date, no further charges will be taken.
• Cancellations made less than 14 days before the next billing date may result in the next payment being charged.
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3. Event, Track Day & Experience Refunds
• Refunds for events, track days, hospitality, and experiences will only be considered if a cancellation request is received a minimum of 14 days (2 weeks) prior to the scheduled event date.
• Cancellations made within 14 days of the event are non-refundable.
• This policy reflects non-refundable supplier, venue, and hospitality commitments.
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4. How to Request a Refund
To request a cancellation or refund, please contact us by email and include:
• Your full name
• Membership or booking details
• The event or service concerned
Email: info@v8-collective.com
The date we receive your written request will be used to determine eligibility.
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5. Refund Processing
• Approved refunds will be processed to the original payment method.
• Refunds may take 5–10 working days to appear, depending on your payment provider.
• Transaction fees charged by third-party payment processors may be deducted where applicable.
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6. Exceptional Circumstances
Refunds outside of this policy may be considered at our discretion in exceptional circumstances, but are not guaranteed.
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7. Event Changes or Cancellations by Us
If we cancel or significantly reschedule an event, you will be offered:
• A full refund, or
• Credit towards a future event or membership
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8. Contact
If you have any questions regarding this Refund Policy, please contact:
Email: info@v8-collective.com